Questions To Ask Your Venue

1692
booking-wedding-venue.jpg

 

It’s worthwhile writing out a list of questions to ask the coordinator when you meet with him/her initially. Here is a list of possible questions- simply select the ones appropriate to your venue.

  • How many guests does your venue cater for?
  • Do you have more than one wedding per day?
  • Is there a reduction on mid-week weddings?
  • What decorations/ flowers are provided in the venue?
  • Until what time do we have use of the venue?
  • Is a bar extension available? If so, what time can we have it until?
  • Are there room hire costs?
  • Is it possible to have a marquee on the grounds?
  • Is there a charge for this?
  • Can we have an on-site ceremony at your venue?
  • Is there a wedding rate for guest accommodation?
  • Is the venue wheelchair accessible?
  • What time is check-in/check-out?
  • How many rooms can we hold for the bridal party and guests?
  • Do you provide catering? / Can we bring in our own caterers?
  • Do you offer a free menu tasting?
  • Is there a corkage charge?
  • Do you charge on how many bottles are ordered or what is poured at the meal?
  • What reception options are available, eg buffet meal.
  • Do you cater for special dietary requirements/ children?
  • Do we have to order a minimum amount of courses?
  • Where are canapes/ arrival drinks served? How much are these?
  • Can we bring in our own cake?
  • Do you supply a cake stand and knife?
  • By what time do you need final guest numbers for meal afters?
  • What time is the evening meal served?
  • What time do you serve the afters food?
  • Can our videographer/photographer/musicians get bar food?
  • What time can the DJ/band set up at?
  • Where will the DJ/band play?
  • What time do afters guests arrive at?
  • Until what time can evening entertainment continue?
  • Can we play music during the meal?
  • Where is the residents’ bar?
  • Until what time is the residents’ bar open?
  • Do you have a list of recommended entertainment?
  • Do you require us to leave the room to allow staff to re-organise the room for the evening reception, and if so, do you have a room to facilitate us while this takes place?
  • How much is the deposit to hold the venue?
  • When does the deposit need to be paid?
  • Will I receive a written contract?
  • How is payment accepted? Credit card, cash, bank draft etc.
  • Who will be the manager on the day?
  • Will the staff set up the tables?
  • How will the tables be decorated?
  • Where is the table plan displayed?
  • How is seating arranged? (round/ long tables, top tables)
  • How many guests can be seated at each table?
  • Do you provide high chairs for babies?
  • Do you provide menus and place cards?
  • By what time should we deliver wine, favours, table plan, place names etc to the hotel?
  • Can we make changes to the layout/decoration of the room?
  • Do you have a choice of crockery, cutlery, linen, glassware?
  • Is there an extra charge for the having a choice of starer/mains/dessest?
  • What percentage of the bill must be paid before and after the meal?